Understanding the Data Sharing Summary List Page

The Data Sharing Summary List is where you can see all of your Data Sharing Summaries and Data Flows within the system. Data Sharing Summaries and Data Flows are set up in a hierarchical method with Data Flows being underneath Data Sharing Summaries as you can see in the example below:

The Data Sharing Section has the following columns:

• Edit/View Icon - This will change from edit to view depending on the status of the Data Sharing Underneath the Data Sharing. If any Data Flow underneath a Data Sharing has been sent for DPO Review or Sign Off then the Data Sharing Summary will be locked also.
• ISGID - The Unique identifier for your Data Sharing Summary
• DPIA - Shows if connected to a DPIA, hover over the icon to see the DPIA Name
• Number - The number of organisations included within the Data Sharing Summary
• Sharing Summary - The Name of the Data Sharing Summary
• Review Date - Shows the Review Data set within the Data Sharing Summary
• Archived - Shows the Archived Date
• Tools - Copy and Delete Functionality

The Data Flow section has the following columns

• Edit/View Icon - This will change from edit to view depending on the status of the Data Flow
• Data Flow - IGISD and Name of the Data Flow
• DPO Review - Status of DPO Review
• Lock Icon - Shows if locked or unlocked
• Home Icon - Shows if your organisation created the flow
• Risk Rating - Status of the Highest risk rating within the Data Flow
• Added - Creation Date
• First Signed - When the first Senior Officer sign-off occurred
• Tools:
  • PDF Extract Functionality - This will create and then download a PDF of the Data Flow to your device
  • Copy Functionality - This allows you to copy the Data Flow and all its detail
  • Delete Functionality - Will Delete the Data Flow, this cannot be retrieved

To search and view certain sharing summaries click the three dots then use the 'Customise Grid button to select the criteria you would like to be displayed in the list.

To view your Archived Sharing Summaries check the 'Include Archived' box.

Video Tutorial